AI Accounting –
Receipts in, postings out.
Accounting Pilot reads, checks and posts receipts automatically – you just approve.
Export for BMD, RZL and DATEV. Full control, significantly less typing.
Accounting Pilot reads, checks and posts receipts automatically – you just approve. Export for BMD, RZL and DATEV. Full control, significantly less typing.
AI FEATURES
What AI in your
bookkeeping really can do.
Six features that show how to truly digitize accounting.
automated invoice processing
Receipts don’t need to be perfect. Our AI accurately reads faded, crumpled or blurry scans.
client-isolated & secure
AI learns only from each individual client’s data – no cross-tenant learning, no data sharing.
reverse charge VAT
Our AI identifies reverse charge invoices and posts them correctly. No manual review, no tax errors.
automated invoice processing
Upload 1 invoice or 500. The AI processes them all the same – fast, accurate, in the right order.
automated invoice processing
Your client uploads a receipt – the AI processes it completely, without a single click from you.
Smart VAT detection
Our AI recognizes tax rates and VAT rules per line item and per country. Applied correctly every time.
WHAT ACCOUNTING PILOT CAN DO
Your AI accounting assistant thinks ahead
— you stay in control.
Your AI accounting assistant thinks ahead — you stay in control.
An AI accounting assistant that reads every receipt, prepares every entry, and brings clients in directly.
Preparatory accounting from upload to export
An AI accounting assistant that reads every receipt, prepares every entry, and brings clients in directly. Preparatory accounting from upload to export.
AUTOMATED INVOICE PROCESSING
AI reads every receipt — you just check.
With automatic receipt recognition, OCR and AI pull supplier, date, amounts, and VAT from PDF, photo, or scan. Including reverse charge detection and automatic posting with a confidence score. Even blurry paper scans are no problem.
PDF, JPG, PNG up to 10 MB — even crooked phone photos
Detects reverse charge, cash discount, multiple VAT rates
Account suggestion from your chart of accounts
BOOKING OVERVIEW
Automatic posting – you stay in control
AI in tax consulting means this for us: Every client has their own chart of accounts and their own booking logic. The AI learns per client and posts every line item correctly on its own.
Filter by client, account, status, confidence
AI learns per client — corrections stay tied to each client
Confidence scores per entry as a check guide
FOR WHOM
Digitize accounting
— for firms and clients
Digitize accounting
for firms and clients
Your clients capture receipts in the client app, OCR and AI handle the preparatory accounting
in the accountant app. Most entries land right the first time — you only check the ones with low confidence.
Both apps share data in real time — and carry your branding.
Your clients enter receipts in the client app; OCR and AI handle the preliminary
Bookkeeping in the tax advisor app. Most entries are posted immediately —
They specifically check only those items that have a low confidence level. Swap both apps
Real-time data — featuring your branding.
Your clients enter receipts in the client app, and OCR and AI handle the preliminary bookkeeping in the tax advisor app. Most entries are processed immediately —
They specifically check only those items that have a low confidence level. Both apps share data in real time — and carry your branding.
FOR THE LAW FIRM
Tax Advisor Application
Dashboard, client management, automatic posting, and booking overview in one application. With one click you create an export file for BMD or DATEV. This way your staff serves more clients in less time.
Activity feed across all clients
Confidence indicator on each proposal
Law firm branding using CSS variables
Light- und Dark-Mode
FOR YOUR clients
Client app
Dashboard, client management, automatic posting, and booking overview in one application. With one click you create an export file for BMD or DATEV. This way your staff serves more clients in less time.
Web app, installable on any smartphone
Photo, scan, PDF – up to 10 MB
Create your own projects & assign receipts
Takes on the firm’s branding
Your savings in numbers
Receipts by hand or with AI —
what does the difference really cost you?
Receipts by hand or with AI —
what does the difference really cost you?
Example calculation for a firm with 10,000 receipts per month.
The foundation - one bookkeeper
58.500€
Annual gross salary incl. wage costs
1.800 h
effective working hours / year
32,50€
effective hourly rate
WITHOUT Accounting Pilot
They type every receipt by hand.
45
Receipts / hour
Capacity per bookkeeper (at 1,800h/year)
81.000 receipts
Hours for 120.000 receipts
2.667 h
Staff costs for 120.000 receipts
86.678€
Software
–
LLM query
–
Total / year
86.678€
0,72€ per receipt
Recommended
with Accounting Pilot
AI posts – you just check.
400
Receipts / hour
Capacity per bookkeeper (at 1,800h/year)
720.000 receipts
Hours for 120.000 receipts
300 h
Staff costs for 120.000 receipts
9.750€
Software (200€ per month)
2.400€
LLM query(120.000 × €0,01)
1.200€
Total / year
13.350€
0,11€ per receipt
your savings
73.328€
Annual gross salary incl. wage costs
1.500 h
freed-up time / year
9x
faster with AI
-85%
Cost per receipt
Calculation basis: bookkeeper avg. 45.000€ gross + 30% wage costs = 58.500€ employer costs.
At 40h/week, minus 25 vacation and 10 public holidays, you get 1.800 effective working hours.
PRICE
Transparent like the source code.
Our automated accounting software is available as open-source code on GitHub. Download the application and host it yourself. The software is free for up to 9 clients. A fee of 0,01€ per document applies only for the use of the LLM query.
Free
Download it yourself, host it yourself. Full range of features.
up to 9 clients
Included in the package
All AI features
Accountant app
Export file for BMD, RZL, and DATEV
Light- und Dark-Mode
Enterprise
Download it yourself, host it yourself. A full range of features and more.
10 or more clients – unlimited
Included in the package
All features from Free
User management
Variable booking texts
Firm branding
In addition, there is a charge of approximately 0,01€ per transaction for the LLM query
These costs go directly to the LLM provider—not to us. After installation, you’ll need to register with the provider, create an API key, and enter it into Accounting Pilot. Detailed instructions are included in our GitHub repository.
Contact
Ready for AI accounting? We are too.
Inquiry, onboarding, or quote — our Accounting Pilot team answers within 24 hours.
