AI Accounting –
Receipts in, postings out.
Accounting Pilot reads, checks and posts receipts automatically – you just approve.
Export files for any accounting software. Full control, significantly less typing.
Accounting Pilot automatically reads, checks, and posts receipts—all you have to do is approve them. Export files compatible with any accounting software. Full control, significantly less typing.
AI FEATURES
What AI in your
bookkeeping really can do.
This is how AI handles your preliminary bookkeeping.
automated invoice processing
Receipts don’t need to be perfect. Our AI accurately reads faded, crumpled or blurry scans.
client-isolated & secure
Each client has its own AI logic. The AI learns from the notes and guidelines you enter for the client.
reverse charge VAT
Our AI identifies reverse-charge invoices and prepares the correct journal entry—all you have to do is approve it.
automated invoice processing
Upload 1 receipt or 500. The AI processes them all the same way—quickly, accurately, and in a single pass.
automated invoice processing
You upload a receipt—the AI processes it entirely on its own, without you having to click a single button.
Smart VAT detection
Our AI recognizes tax rates and VAT rules per line item and per country. Applied correctly every time.
WHAT ACCOUNTING PILOT CAN DO
Your AI accounting assistant thinks ahead
— you stay in control.
Your AI accounting assistant thinks ahead — you stay in control.
An AI accounting assistant that reads every receipt, prepares every entry, and brings clients in directly.
Preparatory accounting from upload to export
An AI accounting assistant that reads every receipt, prepares every entry, and brings clients in directly. Preparatory accounting from upload to export.
AUTOMATED INVOICE PROCESSING
AI reads every receipt — you just check.
With automatic receipt recognition, OCR and AI pull supplier, date, amounts, and VAT from PDF, photo, or scan. Including reverse charge detection and automatic posting with a confidence score. Even blurry paper scans are no problem.
PDF, JPG, PNG up to 10 MB — even crooked phone photos
Detects reverse charge, cash discount, multiple VAT rates
Account suggestion from your chart of accounts
BOOKING OVERVIEW
Automatic posting – you stay in control
AI in tax consulting means this for us: Every client has their own chart of accounts and their own booking logic. The AI learns per client and posts every line item correctly on its own.
Filter by client, account, status, confidence
AI learns per client — corrections stay tied to each client
Confidence scores per entry as a check guide
FOR WHOM
Digitize accounting
— for firms and clients
Digitize accounting
for firms and clients
Your clients capture receipts in the client app, OCR and AI handle the preparatory accounting
in the accountant app. Most entries land right the first time — you only check the ones with low confidence.
Both apps share data in real time — and carry your branding.
Your clients enter receipts in the client app; OCR and AI handle the preliminary
Bookkeeping in the tax advisor app. Most entries are posted immediately —
They specifically check only the items with low confidence. Both apps exchange
Real-time data — featuring your branding.
Your clients enter receipts in the client app, and OCR and AI handle the preliminary bookkeeping in the tax advisor app. Most entries are processed immediately —
Sie prüfen gezielt nur das, was eine geringe Konfidenz hat. Beide Apps tauschen Daten in Echtzeit — und tragen Ihr Branding.
FOR THE LAW FIRM
Tax Advisor Application
Dashboard, client management, automatic account assignment, and transaction overview—all in one application. With just one click, you can generate an export file for import into any accounting software. This allows your employees to create more clients in less time.
Activity feed across all clients
Confidence Indicator for Each Booking
Variable booking texts
Client Management, Including Chart of Accounts
Individual Accounts
Your savings in numbers
Receipts by hand or with AI —
what does the difference really cost you?
Receipts by hand or with AI —
what does the difference really cost you?
Example calculation for a firm with 10,000 receipts per month.
The foundation - one bookkeeper
58.500€
Annual gross salary incl. wage costs
1.800 h
effective working hours / year
32,50€
effective hourly rate
WITHOUT Accounting Pilot
They type every receipt by hand.
45
Receipts / hour
Capacity per bookkeeper (at 1,800h/year)
81.000 receipts
Hours for 120.000 receipts
2.667 h
Staff costs for 120.000 receipts
86.678€
Software
–
LLM query
–
Total / year
86.678€
0,72€ per receipt
Recommended
mit Accounting pilot - AIR
AI posts – you just check.
1.000
Receipts / hour
Capacity per bookkeeper (at 1,800h/year)
1.800.000 Belege
Hours for 120.000 receipts
120 h
Staff costs for 120.000 receipts
3.900€
Software (200€ per month)
2.400€
LLM query(120.000 × €0,01)
1.200€
Total / year
7.500€
0,06€ pro Beleg
your savings
79.178€
Annual gross salary incl. wage costs
1680 h
freed-up time / year
22x
faster with AI
-91%
Cost per receipt
Calculation basis: bookkeeper avg. 45.000€ gross + 30% wage costs = 58.500€ employer costs.
At 40h/week, minus 25 vacation and 10 public holidays, you get 1.800 effective working hours.
PRICES
Ready to go in any size.
Air, Ground, and Tower are all-in-one packages with no limits. The data is always stored on your premises—the only difference is in how it’s processed: Air processes the LLM request online, while Ground and Tower process it entirely on your own server.
AIR
Online
Download it yourself, it runs on your own computer.
Unlimited clients and documents
1-month free trial
Included in the package
All AI features
fully furnished
including updates
Server: Apple Mac Mini
GROUND
On Premise
The software runs on the server purchased from us.
Unlimited clients and documents
1-month free trial
Included in the package
All AI features
fully furnished
including updates
Server: Apple Mac Mini
TOWER
On Premise
The software runs on the server purchased from us.
Unlimited clients and documents
1-month free trial
Included in the package
All AI features
fully furnished
including updates
Server: Windows Computer
Contact
Ready for AI accounting? We are too.
Whether it’s an inquiry, onboarding, or a quote—our Accounting Pilot team will respond within 4 hours.
Prefer direct contact?
How to reach us.
FAQ
What You Should Know!
What is Accounting Pilot?
Accounting Pilot is an AI accounting solution—or rather, an AI accounting assistant—for tax firms that want to digitize their bookkeeping and reduce manual data entry. The software handles all preparatory bookkeeping tasks, from document capture to the final journal entry. You simply upload your documents—whether as PDFs or photos, regardless of quality. The AI reliably recognizes even blurry or crooked photos. Using automatic document recognition, it extracts all key data via OCR: vendor, date, amounts, sales tax, and much more. This generates a complete journal entry proposal that you simply need to review and approve. You select your accounting software once during setup—for example, RZL or BMD. You then export your journal entries, and the file is imported into the respective accounting software.
How do I export data to my accounting software?
Accounting Pilot creates an export file in the appropriate format. You select which program you use during setup. You then import this file into your accounting software yourself. There is no direct interface that automatically transfers entries to your accounting software. This tax advisor software handles the automatic account assignment beforehand. Important to know: Accounting Pilot is an AI accounting assistant, not accounting software. Once imported, the completed journal entries are correctly transferred to the respective accounting software.
Will Accounting Pilot replace my employees?
No. Accounting Pilot is an AI accounting assistant—not a replacement for your team. Automated accounting relieves your employees of manual data entry and prepares each entry with a confidence score. When the AI is certain, the entry is posted immediately. When it isn’t, you can review it specifically. The professional decision always remains with your team. AI in tax consulting is meant to lighten the load, not replace it. This is how accountants can successfully embrace digitalization without cutting jobs.
Is there a free trial month or a trial period?
Yes. You can try Accounting Pilot for free for one month. If you need more time, we’ll extend the trial period by two additional months upon request.